Wedding Photography Contract

Weddings are like snowflakes, no two are exactly alike and each is very special. Three Trees Portraits & Photography commits to provide personal service, excellent quality products, develop lasting relationships with our clients and make our part of this day as smooth as possible.

This Contract is between Three Trees Portraits & Photography and its representatives (designated as Company) and those entering into the contract (designated as Client). Questions regarding or to clarify any part of this contract are encouraged.

Terms and Conditions contained herein are considered full and in force upon accepting the contract. Acceptance may be via signatures (preferred) or electronic medium (email) or on receipt of the deposit. Company reserves the right to handle situations not addressed herein as it sees fit, in accordance with known practices.

A reservation, retainer or agreed upon deposit is required to reserve event coverage. A time or date will not be considered reserved prior to receiving the deposit. Balance in full for services, products ordered or expenses incurred related to the event are due by ceremony/event date.

The parties agree to a pre-event consultation in person, phone or email to confirm actual service or shooting times, address specific locations and discuss and/or clarify other matters or request that may arise. Also, the parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment.

Company photographer(s) are experienced, professional, flexible and willing to adapt to the reasonable request or needs of our Client. The Company will make a good faith effort to capture the day in a manner pleasing to the Client. The Company seeks to organize the wedding party and participants for many traditional photographs as well as unique, spontaneous, posed or candid shots as circumstances allow. Since the Company is not aware of attendees or their relationship to the Client, it is recommended and considered Clients responsibility to identify or have a designate to identify and/or gather those of whom specific photographs are desired. Sometimes unforeseen circumstances preclude the taking of certain pictures. Circumstances may include time or location constraints, procedures or details not fully made known, late, absent or uncooperative wedding party participants, family or guest, even the Client desiring a shot but not requesting it. The Company is not responsible for photographs due to the aforementioned.

Family and friends of the Client are welcome to photograph the wedding as long as they do not interfere with Company duties and respect Clients wishes. The Company is retained by Client as the exclusive wedding or event photographer.

The Company takes pride in providing our Clients with the most professional Bridal and Engagement Portraits possible along with exceptional display of these portraits. Other pictures or slideshows of Client (i.e. youth, family, vacation, school, past events, etc.) are welcome. We do ask that no bridal or engagement portraits will be displayed at the wedding or reception taken by other professional or non-professional photographer(s).

Client understands that some photographs are not possible due to guidelines imposed by the ceremony, church or site officials or wedding etiquette. Client agrees to accept the technical results of their imposition on the photographer. Negotiation for moderation of guidelines with site officials is the Clients responsibility. Company will offer technical recommendations only.

Client grants permission for Company to use, publish or display images for advertising or examples of work or as the Company sees fit in a reasonable and proper manner. Client releases all claims to profits and liabilities that may arise.

Client is granted permanent use of images for personal use, emailing and enjoyment. Client may not use the images for commercial purposes without Company release. Images or photographs produced by the Company are protected by Federal Copyright Law © all rights reserved.

Threats, verbal or physically abusive behavior will not be tolerated. The Company understands event attendees bring their personalities with them. Company representatives will conduct themselves in an appropriate, professional manner. The Client is ultimately responsible for the conduct of and/or damages resulting from their guest.

On an extremely rare occurrence a wedding is postponed or canceled. Due to the date being reserved in advance deposits are non-refundable. Notification in writing is required. Products ordered require payment. The following cancellation fee schedules apply based on calendar days. 16-30 = 30% of service, 8-15 days 60% of service and 7 days or less 80% of the service price. The Company will issue a partial refund if a like event is then scheduled for the same day.

In the unlikely event the Company cannot perform this Contract due to accident, illness, injury, casualty, strike, terror, extreme weather, events or causes beyond the control of the Company, the deposit shall be returned to the Client but the Company will have no further liability with respect to this contract. This limitation on liability also applies in the event photographic materials or files are lost or damaged in processing, lost through camera or equipment malfunction, lost in the mail, stolen, or otherwise lost or damaged without fault of the Company or its representative. In the event the Company or its representatives fails to perform for any other reason, liability will not exceed the Companies retail value for the product or service.
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The undersigned Contracting Party or Clients, hereby warrant that I am/we are competent to contract in my/our own name(s). It is confirmed that that we have read this Contract and are fully familiar and agree to its terms. We certify that we have received a complete copy of this Contract and each of the undersigned shall be fully responsible for ensuring payment in full is made pursuant to the terms of this Contract.

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